CONSTITUTION OF THE ARCHIMEDEANS adopted at the Constitutional General Meeting on Wednesday 4 March 1981, amended at the Annual General Meeting on Wednesday 3 March 1982, at the Extraordinary General Meeting on Sunday 10 June 1984, at the Annual General Meeting on Wednesday 6 March 1985, at the Annual General Meeting on Wednesday 8 March 1989, at the Annual General Meeting on Wednesday 7 March 1990, at the Annual General Meeting on Wednesday 6 March 1991 at the Extraordinary General Meeting on Sunday 2 May 1993. and at the Annual General Meeting on Wednesday 2 March 1994 CHAPTER I: INTERPRETATION SECTION 1 The Society shall be called "THE ARCHIMEDEANS". SECTION 2 Throughout the Constitution: (i) "University" means the University of Cambridge, England, and terms and phrases relating thereto shall be interpreted as in its Statutes and Ordinances. (ii) "Day" means a day of University Full Term. (iii) "Member", except where otherwise qualified, means any Honorary Member or Senior Member or Ordinary Member or Associate Member. (iv) "Voting Member" means any Ordinary Member or any Associate Member. (v) "Subgroup" means a subsidiary concern authorised by the Committee for a specific interest within the Objects of the Society. (vi) "Business Meeting" means a Committee Meeting or a General Meeting. (vii) "Meeting" means a Business Meeting or any activity organised by the Society or a Subgroup. (viii) "n" means the total number of Voting Members at the time of reckoning. (ix) "root n" means the greatest integer whose square does not exceed n. SECTION 3 If any provision of the Constitution shall be found to conflict with the then current Statutes and Ordinances and Regulations and Proctorial Edicts of the University then it shall be deemed void insofar as it does so conflict. SECTION 4 There shall be Standing Orders of the Society. Any pro- vision of the Standing Orders shall govern the conduct of Members as if it were a provision of the Constitution, save that if it conflicts with any provision of the Constitution then it shall be void insofar as it does so conflict. SECTION 5 There shall be Procedures of the Society. Any provision of the Procedures shall govern the conduct of Officers and Agents as if it were a provision of the Constitution or the Standing Orders, save that if it conflicts with any pro- vision of the Constitution or the Standing Orders then it shall be void insofar as it does so conflict. SECTION 6 The Publicity and Entertainments Manager shall also post one copy of the Constitution and the Standing Orders on the Notice-Board. SECTION 7 In case of doubt, the Junior Proctor shall interpret the Constitution. CHAPTER II: OBJECTS SECTION 1 The Objects of the Society shall be: (i) to promote enjoyment and understanding of mathe- matics among students of all disciplines, and to further the cause of mathematics and Mathemati- cians in the University and elsewhere; (ii) to cooperate with, and to cause cooperation be- tween, the College Societies; (iii) to cooperate with the Faculty of Mathematics in the University; (iv) to hold lectures and other events of interest to its Members; (v) to publish two journals, which shall be called "Eureka" and "QARCH", and other publications of mathematical interest; (vi) to operate a Bookshop for the benefit of its Members. SECTION 2 The activities of the Society shall have no political, religious, racial or sexual bias. CHAPTER III: COLLEGE SOCIETIES SECTION 1 The following shall be recognised as College Societies: (i) "THE ADAMS SOCIETY", (ii) "NEW PYTHAGOREANS", (iii) "THE QUINTICS", (iv) "THE TENSORS", (v) "THE TRINITY MATHEMATICAL SOCIETY". SECTION 2 It is a condition of recognition as a College Society that it admit to its meetings as a guest both any Member who is a member of their own College Society as defined in the standing orders and any Honorary Member or Senior Member. SECTION 3 As long as a College Society conforms with SECTION 2 it shall continue to be recognised until: (i) it dissolves itself; (ii) it fails to hold a meeting during any academic year; (iii) it is disaffiliated by a General Meeting. CHAPTER IV: MEMBERSHIP SECTION 1 The Society shall consist of Honorary Members, Senior Members, Ordinary Members and Associate Members. SECTION 2 The Committee may from time to time elect such persons as it thinks fit to Honorary Membership. Unless refused such Membership shall last for five years from the first day of October following this election. Honorary Members may also be elected by majority vote at any General Meeting of the Society. Unless refused, such Membership shall last for five years from the first day of October following the election. SECTION 3 A Senior Member shall be any member of the Faculty of Mathematics in the University. SECTION 4 An Ordinary Member shall be any resident member of the University (or any other person whom the Committee shall approve) for whom a currently valid subscription to Ordinary Membership shall have been paid as specified in CHAPTER V SECTION 2. SECTION 5 An Associate Member shall be any person not a resident member of the University for whom a currently valid sub- scription (i) to Associate Membership shall have been paid as specified in CHAPTER V SECTION 4 or (ii) to Ordinary Membership shall have been paid as specified in CHAPTER V SECTION 2 and commuted in accordance with CHAPTER V SECTION 5. SECTION 6 The Registrar shall keep a record of all current Members. The Registrar shall place on the the Membership List the name of any member who requests this. Except as proved otherwise to the Registrar the Membership list shall be taken as an accurate list of Members for any business of the Society. A truncated version of the Membership list shall be posted on the Notice-Board by the Registrar. Information carried by the Membership list about any particular Member shall be omitted in the truncated version at the request of that Member or in accordance with the Data Protection Act or any other relevant legislation. SECTION 7 A Former Member of the Society shall be any non-resident member of the University for whom a currently valid sub- scription to Ordinary Membership shall have been paid as specified in CHAPTER V SECTION 2. SECTION 8 Membership shall cease under the following circumstances: (i) the conditions of Membership, in the appropriate SECTION 2,3,4,5, are not met; (ii) the Member resigns from the Society and notifies the Registrar in writing of this resignation. (iii) a General Meeting cancels any subscription held and terminates the Membership. SECTION 9 All Members shall be entitled to receive notification of all Meetings other than Committee Meetings. All Members and Former Members may attend all Meetings other than Committee Meetings. SECTION 10 At the discretion of the Registrar, any non-Member may be admitted to a Meeting other than a Business Meeting by ticket which may be purchased from the Registrar on payment of an amount to be set by the Committee. CHAPTER V: SUBSCRIPTIONS SECTION 1 Honorary Members and Senior Members shall not be required to pay any subscription. Honorary Members shall be sent free of charge a copy of each issue of Eureka published during their Honorary Membership. SECTION 2 Subscriptions to Ordinary Membership shall be available, valid as follows: (i) for one academical year and seven Days, (ii) for two academical years and seven Days, (iii) for life, (iv) in special circumstances for other periods as approved by the Committee. SECTION 3 The subscription in SECTION 2 part (iii) shall be known as Life Subscription. If subscriptions to Ordinary Member- ship of a total validity for not less than three years are taken out for one person then they compound to Compounded Life Subscription which is valid for life also. The sub- scriptions listed in SECTION 2 parts (i), (ii) and (iv) may be compounded to Life Subscription by payment of the diffe- rence from life subscription, only before the thirty-first day of January in the Financial Year in which the subscrip- tion becomes valid. SECTION 4 Subscriptions to Associate Membership shall be available, valid for five academical years and the next seven Days, at a cost to be set by the Committee. They may be renewed upon expiry. SECTION 5 Should the conditions of Ordinary Membership cease to hold, the subscriptions listed in SECTION 2 may be commuted to subscriptions to Associate Membership, on application to the Registrar, for the remainder of the period of the original subscription, except for Life Subscription whose commuted validity shall be for the first three academical years and the next seven Days of the original subscription and if this period has elapsed then commutation is not possible. Only the last subscription paid towards any Com- pounded Life Subscription is commuted; previous subscript- ions lapse even if they are still valid. Entitlement to Eureka is the same as for the original subscription, except that postage must be paid in advance. SECTION 6 Voting Membership may be valid either from the time of payment of the subscription (the remainder of the current academical year being counted as the first year of validity of the subscription) or from the start of the next follow- ing Michaelmas Full Term. Subscriptions to Voting Member- ship are valid for the first seven Days following the last academical year of their validity. SECTION 7 Voting Members and Former Members shall be entitled to a free copy of each issue of Eureka published during their Membership or Former Membership, not exceeding the number specified in SECTION 8 for their respective subscriptions. Unclaimed free copies shall be counted towards this limit- ing total. SECTION 8 The maximum number of free copies of Eureka to which a Voting Member or Former Member is entitled depends exclus- ively upon the last subscription paid by or for that Voting Member or Former Member. The number shall be, for sub- scriptions under: CHAPTER V SECTION 2 part (i), one; CHAPTER V SECTION 2 part (ii), two; CHAPTER V SECTION 2 part (iii), three; CHAPTER V SECTION 4, five. For subscriptions under Chapter V Section 2 part (iv), the number shall be set by the Committee. SECTION 9 Copies of Eureka will only be sent by post to Members or Former Members who leave a forwarding address with the Registrar. Former Members and Associate Members by commut- ation must leave postage money in advance with the Business Manager of "Eureka". SECTION 10 Neither may free copies of Eureka be claimed more than one year after their publication nor is any entitlement to any issue transferable to any other issue. CHAPTER VI: THE COMMITTEE AND PLENUM SECTION 1 The affairs of the Society shall be governed by a Com- mittee consisting only of the following Officers, who shall be Ordinary Members, and of whom the first five shall be distinct: (i) President, (ii) Vice-President, (iii) Secretary, (iv) Junior Treasurer, (v) Registrar, (vi) Publicity and Entertainments Manager, (vii) Chronicler and (viii) Business Manager. SECTION 2 Each Officer of the Committee resident in Cambridge shall be given 24 hours notice of any Business Meeting, normally by the Vice-President, unless all officers resident in Cambridge agree to hold a meeting earlier. A provisional agenda shall be made available by the secretary 24 hours in advance (except under exceptional circumstances as defined above). Each Officer resident in Cambridge shall be expected to attend and shall attempt to inform the President if unable so to do. SECTION 3 The following shall constitute the Plenum: (i) the Committee; (ii) the Senior Treasurer; (iii) all Agents; (iv) representatives of the College Societies, mandated by the respective College Societies; (v) Voting Members who shall have been Officers; (vi) Voting Members who shall have been Agents; (vii) members of the Faculty Board of Mathematics in the University; (viii) any other persons at the invitation of the Com- mittee. SECTION 4 Each Agent shall be accountable to the Committee, and if entrusted with any monetary of other assets of the Society shall keep true and accurate records of all such assets, which shall be made available to the Junior Treasurer and the Senior Treasurer. SECTION 5 The Committee shall meet upon the request of any Officer. SECTION 6 The Committee may invite any other member of the Plenum to discuss business under that Member's charge at a Committee Meeting. SECTION 7 The entire Plenum shall normally be invited by the Vice- President at least seven Days in advance to the following special Committee Meetings: (i) during the Lent Full Term, after the Annual Gener- al Meeting; (ii) during the first thirteen Days of the Easter Full Term, or on the day preceding it; (iii) during the first thirteen Days of the Michaelmas Full Term, or on the day preceding them; (iv) after the division of the Lent Term, before the Annual General Meeting. SECTION 8 At a Committee Meeting each member of the committee present shall have just one vote. No decision shall be executed without four votes having been cast in its favour. However all members of the Plenum present may vote regarding an amendment of the Standing Orders of the society, the result being decided by a two-thirds majority provided at least four members of the Committee vote in favour. The President shall inform officers of all relevant decisions taken at Committee meetings. All officers shall inform those agents for whom they are responsible of all relevant decisions taken at Committee Meetings. SECTION 9 The person chairing the Meeting shall ensure that the minutes of Committee Meetings are taken. The minutes of each Committee Meeting shall be read at the next Committee Meeting. In order to be considered a true and accurate record of the proceedings of a Committee Meeting, the minutes shall have to be signed by each Officer present at the Committee Meeting to which they refer. CHAPTER VII: DUTIES SECTION 1 The President shall: (i) uphold the Objects of the Society; (ii) chair all Business or Speaker Meetings except possibly Extraordinary General Meetings, and if absent from any Business or Speaker Meeting shall have appointed a deputy to chair the Meeting; (iii) be responsible for the entertainment of any guests of the Society. SECTION 2 The Vice-President shall manage the Plenum, and in particular shall be responsible for the following: (i) the Caterer, who shall provide, or cause to be provided, refreshments at Meetings; (ii) Subgroups. SECTION 3 The Secretary shall conduct the Society's correspondence, shall invite speakers to address Meetings, and shall also be responsible for : (i) the booking of rooms for Meetings, obtaining equipment for Meetings , and the booking of rooms for speakers to stay in; (ii) writing, producing and distributing the Programme Card which is to be produced annually in the Michaelmas term, and seeking the cooperation of the Secretaries of the affiliated College Societies in doing so; (iii) informing the Junior Proctor of the University and Se- nior Treasurer, and officers, of changes in the Con- stitution; (iv) informing any other person , on demand , of any other information to which that person is legally entitled and which the Secretary is legally obliged to give. SECTION 4 The Junior Treasurer shall be responsible to the Senior Treasurer for the financial affairs of the Society, keeping true and accurate accounts thereof which shall be available to any Member, and shall also inspect regularly on behalf of the Senior Treasurer the accounts of the following Agents: (i) the Bookshop Manager, who shall be available at some reasonable hours to buy second-hand textbooks at rates above and sell at rates below those normally offered by town bookshops; (ii) any other Members entrusted with any monies or other assets of the Society. All such Agents shall present the Junior Treasurer with true and accurate accounts for the Society monies or assets for which they are responsible, in time for inclusion in the Junior Treasurer's annual report to the Senior Treasurer. The Junior Treasurer shall also supervise the Business Manager's handling of the finances of Eureka and QARCH. SECTION 5 The Registrar shall maintain the Membership List, shall coordinate the recruiting of new Members, and shall oversee the activities of, and be responsible for, the following Agents: the Distribution Manager and the Dihebdominalist. The Distribution Manager shall distribute the Society's newsletter and cooperate with the Business Manager in the distribution of the Society's other publications, and with the Secretary in the distribution of the Programme Card. The Dihebdominalist, who shall be two persons if possible, shall be responsible for producing a newsletter for the Society at regular intervals, which shall contain information about Society and College Society talks and other Society activities as seen fit. SECTION 6 The Publicity and Entertainments Manager shall: (i) coordinate, and be responsible for, the advertising of Meetings of the Society through posters, entries in the newsletter and other suitable methods; (ii) coordinate and arrange social events, and other events which are not Speaker Meetings; (iii) cooperate with the Registrar in recruiting new Members. SECTION 7 The Chronicler shall be responsible for ensuring that the annals of the Society are kept up to date and made available to members of the Society. The annals shall provide a complete and accurate account of the activities of the Society. The Chronicler ought to have both a good command of the English language and sufficient ability as a mathematician to make sense of talks delivered to the Society. The Chronicler shall keep minutes of business meetings in a separate volume from other minutes. SECTION 8 The Business Manager shall: (i) coordinate and be responsible for the production and printing of Eureka and QARCH; (ii) deal with all correspondence relating to Eureka and QARCH outwith the remit of the Editors or the Subscription Manager; (iii) on publication of an issue of Eureka or QARCH take charge of its distribution to all bodies who have requested that issue other than by means of a subscription acccount held with the Society. The Committee shall give all reasonable help to the Business Manager to facilitate this, and to ensure that the issue is distributed to all such bodies within forty-two Days of publication, or by the end of the Term in which the issue is published, whichever be the earlier; (iv) make all reasonable efforts to attract advertising and sponsorship for Eureka and QARCH; (v) manage the finances of Eureka and QARCH in an orderly and responsible manner under the supervision of the Junior Treasurer; (vi) be responsible for the Editors of Eureka and QARCH, who shall collect articles for their respective magazines, and shall seek contact with the mathematical societies of other universities; but the Business Manager shall not have editorial control over any publication, unless also the appointed Editor of that publication; (vii) be responsible for the Subscription Manager, who shall: (a) deal with all correspondence relating to subscription accounts with the Society for Eureka and QARCH, including requests from existing or new subscribers for back issues of Eureka and QARCH; (b) on publication of an issue of Eureka or QARCH take charge of its distribution to subscribers. The Committee shall give all reasonable help to the Subscription Manager to facilitate this, and to ensure that the issue is distributed to all subscribers within twenty-eight Days of publication, or by the end of the Term in which the issue is published, whichever be the earlier. (viii) keep true and accurate accounts of the finances of Eureka and QARCH and shall make them available for inspection by any officer of the Society on demand, at a week's notice. CHAPTER VIII: TENURE SECTION 1 (i) Nominees for election as Officers shall be Ordin- ary Members and shall have been proposed and seconded by different Voting Members. Nominations shall be made in writing to the Secretary at least twenty-four hours in advance of the elect- ion indicating the candidate's willingness to stand, understanding of the duties entailed and agreement to be bound by the Constitution, the Standing Orders and the Procedures, accompanied by the signature of the candidate. (ii) A nomination may only be withdrawn by the candid- ate, in writing to the Secretary. (iii) In the event of no valid nomination for election to an Office at the time of the election, the re- quirement that nominations for election to that Office shall be submitted in advance shall be waived. (iv) Ordinary Members may stand for election to more than one Office, and retiring Officers may stand for re-election, but if, at the time of the election for a particular post, there is a candidate in that election whose being elected would infringe Chapter VI Section 1, then that candidate's candidature in the election for that post is void. If wishing to stand at an Extraordinary General Meeting, the person chairing the Meeting shall vacate the Chair, and the Voting Members present and voting shall appoint a new person to chair the Meeting from among the Voting Members present and willing to take the Chair. SECTION 2 In the event of more than one nomination for election to any Office, there shall be a secret ballot to be conducted by the method of single transferable vote as laid out in the single transferable vote Regulations on pages 11 to 14 of the Ordinances of the first day of August 1979, except that: (i) section 1 shall not apply; (ii) in section 2 delete "(see diagram below)"; (iii) in section 4 replace "There shall be appended to the form of voting paper a note to the following effect:" by "Voting Members shall be given the following instructions:"; (iv) in section 17 "the Vice-Chancellor" shall be re- placed by "an Ordinary Member who is not standing in any election, appointed by the person chairing the Meeting". The ballots shall occur in the order of CHAPTER VI SECT- ION 1 and each election shall occur only after the results of the previous election shall have been declared. The candidates in each election shall leave the room during the voting in that election. SECTION 3 If an Office falls vacant at a General Meeting and is not filled at that General Meeting or falls vacant at any other time then the remaining Officers shall meet within seven Days to co-opt a willing Ordinary Member to that Office. SECTION 4 Each Officer shall serve on the Committee until: (i) resigning in writ- ing to the President (or, in the case of the Pre- sident, to the Secretary); (ii) ceasing to be an Ordinary Member; (iii) the election of the President at the Annual Gener- al Meeting; (iv) being dismissed at an Extraordinary General Meet- ing; (v) being requested to resign by all the other members of the committee at a Committee Meeting, provided that notice of the intention of this request shall have been given to the officer at least 3 days before this Committee Meeting. SECTION 5 Each Agent shall have been appointed by the Committee from among the Voting Members willing to accept such Ag- ency. SECTION 6 Each Agent shall serve on the Plenum until: (i) resigning in writ- ing to the Vice-President; (ii) ceasing to be a Voting Member; (iii) the end of the Financial Year in which is held the next Annual General Meeting after the agent's appointment; or (iv) being relieved of the Agency by the Committee. CHAPTER IX: GENERAL MEETINGS SECTION 1 The Annual General Meeting shall be held in the afternoon of the penultimate Wednesday of the Lent Full Term within the University precincts. Its date shall have been advert- ised in the Programme Card, and its time and venue on the Noticeboard for at least the fourteen Days in advance. SECTION 2 The business of the Annual General Meeting shall be con- ducted in the following order: (i) reading, amendment if necessary, and acceptance of the minutes of any previous General Meeting not already accepted by an Annual General Meeting, unless held on the same Day; (ii) presentation and acceptance of Annual Reports, in- cluding: (a) the Junior Treasurer's interim report for the current financial year; including Society accounts, consolidated accounts covering the Bookshop, and a provisional budget for the next financial year; (b) an audited set of accounts for the previous financial year, including consolidated accounts as in (a), and a comparison of the budget to actual expenditure; (c) reports from the Business Managers of 'Eureka' and 'QARCH'; (d) report from the Bookshop Manager; (e) possibly further reports from the subgroups. (iii) election of auditors to examine the Junior Treasurer's books for the next Annual General Meeting; (iv) any business in SECTION 5; (v) election of the Officers for the coming year; (vi) any other Society business. SECTION 3 An Extraordinary General Meeting shall be held at a time and place calculated to be to the convenience of Voting Members neither more than twenty-eight Days nor less than fourteen Days after the motion requesting it shall have been passed by the Committee or the Secretary shall have received a petition for it signed by root n Voting Members. The Secretary shall ensure that the time and venue of an Extraordinary General Meeting are advertised on the Notice- Board, and in the newsletter where possible, at least 14 Days in advance. SECTION 4 At the beginning of an Extraordinary General Meeting: (i) the Voting Members present shall appoint someone to chair the Meeting from among the Voting Members present and willing to take the Chair; (ii) the person chairing the Meeting shall appoint some Ordinary Member present and willing to be responsible for keeping minutes of this Extra- ordinary General Meeting. An Extraordinary General Meeting may conduct any Society business. No Society business may be conducted at a Meeting other than a Business Meeting. SECTION 5 General Meetings may conduct the following business, of which notice shall have been given to all Voting Members at least seven Days in advance, only with a quorum of root n Voting Members, and voting on such business shall require a majority of at least two thirds of the Voting Members present and voting: (i) dismissal from Voting Membership of any Voting Member; (ii) reinstatement of Voting Membership to a person de- prived of it by part (i); (iii) election to Honorary Membership of any person nominated in accordance with CHAPTER IV: SECTION 2 (iv) disaffiliation of any College Society; (v) dismissal from Office of any Officer; (vi) amendment of the Constitution or the Standing Orders. SECTION 6 Unless otherwise specified, the voting on matters of dis- pute at General Meetings shall be by a simple majority of those Voting Members present and voting. In the event of a tie the person chairing the Meeting shall have a casting vote. CHAPTER X: INDEMNITY SECTION 1 The Society shall have a Senior Treasurer who shall be ex officio an Honorary Member. Should the post of Senior Treasurer fall vacant at any time, within fourteen Days the Committee shall invite a willing Senior Member to accept the post. SECTION 2 The Senior Treasurer shall be responsible for the financ- ial affairs of the Society as required by the Statutes and Ordinances and Regulations and Proctorial Edicts of the University. SECTION 3 No Member other than the Senior Treasurer shall be held responsible for the debts incurred on behalf of the Soci- ety. "On behalf of the Society" shall be taken to mean with the approval of at least four Officers including the Junior Treasurer and with the written consent of the Senior Treasurer. The Society shall not be held responsible for debts otherwise incurred. SECTION 4 Although Officers and Agents and guests may be reimbursed for reasonable expenses incurred on behalf of the Society, at the discretion of the Committee, no Officer or Agent or guest shall be paid any fee for any service. SECTION 5 The Financial Year of the Society shall run from the first day of April in any calendar year to the thirty-first day of March in the following calendar year. SECTION 6 The Society shall be responsible in all circumstances for Eureka, QARCH, the Bookshop, and all Subgroups. The back numbers of both journals and other Society publications, the stock of the Bookshop, the collection of magazines and books owned by the Society in the care of the Bookshop Manager, and any monies in the cash reserves or bank accounts of these concerns, and any assets accumulated by any Subgroup, shall be the property of the Society. SECTION 7 Such controversial opinions as may be expressed in any publication of the Society shall not be deemed to be those of the Committee. CHAPTER XI: AMENDMENT SECTION 1 The Constitution may be amended only at a General Meet- ing. The notice to be given to all Voting Members may just outline the nature of the proposed changes provided that they shall have been posted in full on the Notice-Board for at least the seven Days preceding the General Meeting. The person chairing the Meeting shall strictly confine the business to those matters pertinent to the motions advertised for at least the seven Days in advance but, this notwithstanding, shall accept the proposition of further motions, which do not affect this SECTION, not advertised for at least the seven Days in advance, if the alterations or amendments are relevant and called-for as a result of the previous dismissal of another motion concerning the same subject. SECTION 2 The Standing Orders may be amended at a Plenum Meeting. SECTION 3 The Procedures may be amended only at a Committee Meet- ing.